Support Reasonable Adjustments

No. Individual agreements between lecturers and students regarding additional or different reasonable adjustments are not permitted.

Individual agreements may result in a disproportionate advantage for the person concerned and thus constitute unequal treatment compared to other students.

If a student's health or study-related situation changes, the student must submit a new request for a reasonable adjustment to the Vice Rector for Study Programmes at the beginning of a semester.

No. Individual adjustments to the examination ¨C such as a change of mode, an extension of the examination time, the use of aids or the presence of assistants ¨C are not permitted. The regular examination conditions must be adhered to in order to ensure equal treatment of all students.

Short-term health restrictions such as injuries, acute illnesses or recent operations are part of the so-called ¡®risk sphere¡¯ of students. Students decide whether they wish to take the examination under the existing conditions or to withdraw.

Reasonable adjustments are intended solely to compensate for long-term or chronic difficulties relevant to studies and examinations due to a disability. Applications for reasonable adjustments must be submitted to the Prorector for Study Programmes.

The "Information letter for lecturers" states the deadline by which the student must have notified you of the reasonable adjustment.

If the student misses the deadline for notifying the examiner, there is no longer any legal entitlement to implementation at this performance assessment.

Deadlines

• Information letters from 2023:
  Usually 6 weeks before the performance assessment date

• Information letters up to 2022:
  Usually 4 weeks before the performance assessment date
• In exceptional cases, other deadlines may be given.

In 2023, the deadline was extended by two weeks to give lecturers more preparation time.

The information letters issued before 2023 remain valid.

Deadlines

• Information letters from 2023:
  Usually 6 weeks before the performance assessment date

• Information letters up to 2022:
  Usually 4 weeks before the performance assessment date
• In exceptional cases, other deadlines may be given.

Please avoid mentioning individual names if this is possible for organizational reasons. Write to students with reasonable adjustments in a separate e-mail. One e-mail to all students with reasonable adjustments is sufficient.

• Example of room allocation information to all students (recommended)
  HG F 1:            Students A - K
  HG F 7:            Students L - Z
  HG E 33.3:      Reasonable adjustments with additional room
                          (Students concerned will receive a separate mail.)

If individual names have to be mentioned for organizational reasons, it should not be possible to link the name to reasonable adjustments.

• Example of room allocation information to all students
  HG F 1:         Esther Amherd
                        Dieter Boss
                         ...
  HG F 7:         Fabian Leu
                        Urs Muster
                         ...
  HG E 33.3:    Veronika Daum
                        Paul Herbst

A trained assistance dog is not expected to cause any disturbance or distraction and the examination can be conducted as normal.

Inform the students concerned about the presence of the dog. Request students to notify you if they feel disturbed by the presence of the dog. This can be done after the notification deadline has passed.

If a student feels disturbed, another solution must be found, such as an additional room.

There are no guidelines as to when students should receive detailed information (e.g. information about an additional examination room).

Tip for when detailed information is available shortly before the performance assessment date:

Inform students by when they can expect to receive the information. This can be done at the same time as the confirmation of the information letter or after the notification deadline has passed.

Rectorate rooms: Extension via Room Scheduling Office (AkD)

or through room request form

Important information

• Performance assessment (LE number)
• Date and time (for digital examinations with ETH computers, including 1.5 h preparation time and 1 h post-exam time)
• Examination room

Extension via Digital Examinations Service (EduIT)

Important information

• Performance assessment (number of the performance assessment)
  
• Student / reasonable adjustment
• Student¡¯s information letter from Vice Rector for Study Programmes

Rectorate rooms: Reservation via Room Scheduling Office (AkD)

or through room request form

Important information

• Performance assessment (LE number)
• Date and time (for digital examinations with ETH computers, including 1.5 h preparation time and 1 h post-exam time)
• Main examination room
• For additional room (Teaching Rooms for Examinations)
  • Required number of exam seats
  • Building / proximity to a specific room / preferred room

Room reservation via Digital Examinations Service (EduIT)

Important information

• Performance assessment (number of the performance assessment)
• Student / reasonable adjustment
• Student¡¯s information letter from Vice Rector for Study Programmes

During the examination session, reasonable adjustments can take place in room ONA E 16. The room has 14 computer stations.

ONA E 16 is only accessible via room ONA E 25. In agreement, it can also be reserved for examinations in ONA E 7.

Room reservation via Digital Examinations Service (EduIT)

Important information

• Performance assessment (number of the performance assessment)
• Student / reasonable adjustment
• Student¡¯s information letter from Vice Rector for Study Programmes

Please contact the department or institute to find out whether there are any departmental or institutional pools of teaching assistants and how the supervisors are financed.

If there is no departmental solution, you can book students through Student Helpers.

Student Helpers

• Online booking system, costs and guidelines can be found at Student Helpers ¨C Staffnet | ETH Zurich .
  
• Specify the conditions that students must fulfil (e.g. not enrolled in the degree programme to which the performance assessment belongs; Master's student).

In the regular examination room

• No. All candidates must start the examination at the same time.

In the additional room

• Yes. The examination may be started earlier so that the time for the reasonable adjustment is before and not after the regular examination time as usual.
  

Please note:

• The Examinations Office does not have to be informed about an earlier start.
• The reservation period of the room must be adjusted.

SIBU (Schweizerische Fachstelle f¨¹r Sehbehinderte im beruflichen Umfeld) offers support in adapting examination documents for visually impaired candidates.

Cooperation with SIBU

• There is a confidentiality agreement between SIBU and ETH Zurich.
• SIBU's services are covered by the student's invalidity insurance. No other ETH Zurich office needs to be informed.

Time required for adaptation of the examination documents by SIBU

• For delivery of .tex files and PDF/Word files at least 10 working days
• The deadlines are extended for collection via USB stick.

Data transmission

• Electronic transmission takes place via Polybox and is coordinated by .
• On request, SIBU employees can collect the examination documents on site (via mobile data carriers, e.g. USB stick).

Examination documents are confidential documents within the meaning of the directive ?Information Security at ETH Zurich?. Data transmission must be encrypted whenever possible.

Support provided by Inclusive Teaching, Assessment & Accessibility (UTL)

Important information

• Performance assessment (LE number)
• Performance assessment date
  
• Student / reasonable adjustment
• Student¡¯s information letter from Vice Rector for Study Programmes